User research with those working with and caring for those living with life-limiting conditions led us to identify user needs and a set of priorities.
Clinicians need an information system that reflects the constant change and volume of their work.
This includes ways of documenting information about their patients that reflects the changing nature (both physical and emotional) of health conditions over time. And ways of receiving timely information as notifications within the daily flow of information they need to manage.
Toward end of life, planning is a process, not a stamp in time. Every six months the resident gets a review with me about not just end of life but their ongoing care needs. I ask them questions like, "Are you still happy with this? Is this still what you want?" Lots of times you do see changes in the plans.
The amount of coordination it takes and the nature of the patients they get at the hospice, not only complex but they are at a stage of their illness when it is quite unpredictable. We need flexibility to adapt templates for our own kind of note taking.
Clinicians think information sharing and balancing power is a good idea too
In our interviews with clinicians they all expressed a need for information to be shared more effectively across systems and services but also for their patients to feel a different kind of ownership and access to it. Whilst there was broad agreement about this in theory, how it should happen, what it would look like and how it would work was hard for people to imagine.
Patients and carers should have access to all their records. It's not an IT problem, it's an information sharing problem. We have this nonsense about information sharing: "It's MY information"... no, it's not your information, it's the patient's.
There is an undue worry about patient confidentiality. Caldicott Two added another principle so there are now six. It was that you should share information if it is in the best interest of the patient. There is a silo thing that it is my information and information is power. I think patients should have the right to see it and take it around with them but they shouldn't have the right to edit it because that is dangerous. Patients don't have a hang up about this, about their data; professionals do.
Clinicians need information about their patients in a consistent way, and the validity and quality of that information is important
Clinicians want to know the provenance of the records that they may be basing their decisions on. This is important for assessing the validity of the information but also in providing more consistent care for their patients in building on what has been done before. The way that forms and documents are designed needs to actively encourage quality in note-taking.
It is such a fragmented workforce now that it means there is less trust and less quality assurance. If I am to take on board what someone else had reported I would like to know who they were and be able to get a sense of their judgement.
The purpose of the notes? The fact that the person after me, the person might be seeing someone else after me so we need continuity. We might need to go back to what we decided.
Of course, the thing is: the whole notes depends on the quality of the notes that are written so you can have an amazing system but if you have team members who don't write very good notes or write it in the right place, then you are stuck really.
Clinicians need priority to be given to particular pieces of information at different moments in time.
There is an increase in the quantity of information that clinicians receive, and through digital technologies it is starting to be delivered in a more continuous flow. Because of this there's a need for greater precision in how information is divided up into small, useful and timely chunks.
What I want to know is what has changed about a person.
The ideal in healthcare is having the time to really get a holistic view of someone but you don't get that time very often. With the economic climate and the shortness of resources and time, you need to be able to make a decision quickly. You need to be able to get a snapshot of what has gone on for someone and what is most important to them now. You need to listen to today's story or the week's story, not the whole life story.
Clinicians need their information to link up between people, services and locations
Holistic treatment for people with life-limiting conditions towards the end of life will never happen until there is better integration between all the services that they touch through their condition. To be able to design and plan for this type of care, clinicians need to have a view of what is being delivered by whom, and where. Bringing in different expertise at different points of need is essential for the best care but this is an ongoing challenge when the information that each intervention generates is so fragmented. Without this kind of shared system of information, resources are also wasted as services and interventions are duplicated.
What we really need is an integrated system where everybody who needs to know something knows.
We want our systems to be joined up completely. We need a better integration with secondary care. We need to be able to access things across the board. It's calling out for something that is attuned to all the stakeholders: out of hours, secondary care, primary care, and most importantly, patients and their carers.
It's the interaction between the different settings (physical settings) which my CCG has been struggling with for about two years. That would be more than just general practice and A&E sharing, it would also be with mental health trusts, community trusts.
I want to know what data was collected by whom. I would also like information on who the person has seen, been cared for by, been treated by, so that I don't duplicate resources. I might commission a physiotherapist to work with the patient without knowing that they had seen a community physiotherapist.